Pressure washing and window cleaning bookkeeping: job payouts against gear, chemicals, fuel and insurance
A washing crew is paid through field-service app payouts and Zelles from HOAs and property managers; the costs are the washer and surface cleaner, chemicals, squeegees, fuel, the app subscription and insurance. The bank statement holds both.
Worked example: one November
The tool ships a synthetic statement for a small crew (fixtures/pressurewash-checking.csv): three deposits and nine outgoing lines. Eleven of twelve lines get a suggested account with no rules taught; the warehouse-club run is left for review. Check each one.
| November 2026 | Amount |
|---|---|
| Jobber payout | $2,380.00 |
| HOA and property-manager Zelles | $1,550.00 |
| Money in | $3,930.00 |
| Surface cleaner (Northern Tool) | −$389.99 |
| Sodium hypochlorite, detergent, squeegees | −$277.25 |
| Fuel | −$64.10 |
| Jobber subscription | −$129.00 |
| Insurance | −$118.00 |
| Warehouse-club run (left for review) | −$61.30 |
| Costs | −$1,039.64 |
| Profit before draw | $2,890.36 |
The $800.00 Zelle to the owner is suggested as an owner draw (equity), not a cost. A washer or surface cleaner may be depreciated or expensed rather than booked as supplies, and wastewater rules, licences and sales tax on cleaning differ by state: ask an accountant.
Questions
Is a bleach or sodium hypochlorite purchase a pool bill?
Not for a washing crew. A sodium hypochlorite line is suggested as supplies, the same account as detergent and squeegees.
Is a transfer to myself a cost?
No. A transfer to the owner is suggested as an owner draw (equity), so it does not reduce profit.
Open AI Bookkeeper and import your bank statement. Rules are written from company names; no real crew's statement has been tried.