Movers and junk removal bookkeeping: truck rental, fuel and dump fees against lead payouts and deposits
A small moving or hauling crew is paid through lead platforms, software payouts and customer deposits; the costs are trucks, fuel, boxes and tape, dump fees and labour. The bank statement holds both.
Worked example: one November
The tool ships a synthetic statement for a small moving company (fixtures/movers-checking.csv): four deposits and ten outgoing lines. Thirteen of fourteen lines get a suggested account with no rules taught; the warehouse-club run is left for review. Check each one.
| November 2026 | Amount |
|---|---|
| Lead-platform payouts (HireAHelper, Moving Help) | $3,105.50 |
| Software transfer and customer deposit | $2,860.00 |
| Money in | $5,965.50 |
| Moving supplies | −$186.40 |
| Truck rental | −$642.25 |
| Dump fee | −$118.00 |
| Fuel | −$211.30 |
| Scheduling software | −$99.00 |
| Payroll | −$1,480.00 |
| Cargo insurance | −$265.00 |
| USDOT / UCR filing | −$46.00 |
| Warehouse-club run (left for review) | −$134.80 |
| Costs | −$3,182.75 |
| Profit before draw | $2,782.75 |
The $1,500.00 Zelle to the owner is suggested as an owner draw (equity), not a cost. Motor-carrier rules, cargo cover and per-diem differ by state and by whether you cross state lines: ask an accountant.
Questions
Is a truck rental a cost of the job?
The tool files Penske and U-Haul truck rentals under vehicle and fuel. Whether you treat them as a direct job cost is your call; ask an accountant.
Is a transfer to myself a cost?
No. A transfer to the owner is suggested as an owner draw (equity), so it does not reduce profit.
Open AI Bookkeeper and import your bank statement. Rules are written from company names; no real moving company's statement has been tried.