Wedding DJ, planner and florist bookkeeping: event deposits against flowers, gear, rentals and insurance
An event professional is paid by Stripe or Square, often in deposits months before the date; the costs are wholesale flowers, sound gear, rentals, a WeddingWire listing, event liability insurance, planner software, fuel and a city licence. The bank statement holds both, so the month's profit starts there.
Worked example: one October
The tool ships a synthetic statement for a wedding DJ and planner (fixtures/eventpro-checking.csv): three deposits and nine outgoing lines. Every line gets a suggested account with no rules taught; check each one.
| October 2026 | Amount |
|---|---|
| Stripe and Square deposits | $7,000.00 |
| Money in | $7,000.00 |
| Wholesale flowers (supplies) | −$412.75 |
| Sound gear (equipment and office) | −$318.40 |
| Table and chair rentals (equipment rental) | −$240.00 |
| WeddingWire listing (advertising) | −$129.00 |
| Event liability insurance | −$85.00 |
| Fuel (vehicle) | −$61.30 |
| Aisle Planner (software) | −$39.00 |
| City licence (taxes and licenses) | −$75.00 |
| Costs | −$1,360.45 |
| Profit | $5,639.55 |
The $1,000.00 Zelle to the owner is suggested as an owner draw (equity), not a cost, so it does not reduce profit. Mileage and the vehicle's business-use share are separate questions: ask an accountant.
Questions
Where do wholesale flowers and event supplies go?
Wholesale flowers and floral supplies are supplies and materials; sound gear is equipment and office; table and chair rentals are equipment rental. The tool suggests each from the payee, so check every line, and ask a tax professional how to treat big gear purchases.
Is a Zelle to myself a cost?
No. A transfer to the owner is suggested as an owner draw (equity), so it does not reduce profit.
Open AI Bookkeeper and import your bank statement. Rules are written from company names; no real event professional's statement has been tried.