1. The timetable and the room
2. How reservations pay
3. Teacher pay (used when you hire)
4. Premises and your own time
5. Renting a room by the hour instead
Enter your numbers or load the example, then click Work out the timetable.
Result
Three ways to run the same timetable, per week
| Setup | Before your pay | Your hours | After your pay | Per class | Per room hour | Break-even reservations |
|---|
Where the revenue comes from
| Payer | Share of reservations | Per week | Per person who attends |
|---|
The three teacher pay models
| Pay model | Teacher cost per class | Teacher cost per week | You keep after your pay |
|---|
The week at different attendance: what it nets three ways, after your pay
| Attendance | Reservations per class | Room filled | You teach | Hire teachers | Rent a room |
|---|
The arithmetic, and what it leaves out
- A reservation is worth what its payer pays. A drop-in pays the drop-in price, a pack reservation pays the pack price divided by the classes in it (and a little more if some pack classes are never used), and a member pays their monthly price spread over the classes they book.
- A drop-in or pack reservation that cancels late earns nothing unless you keep a fee. A member who skips a class has already paid, so only non-member cancels cost revenue.
- Hired teachers cost their pay plus payroll tax and extras. When you teach, you pay no one but yourself, and your hours (teaching plus running the place) are priced at the hourly figure you type so the setups compare on what is left for you.
- A rented room trades rent, utilities and upkeep for an hourly charge on each class plus its changeover, keeps your software and insurance, and draws the share of your usual crowd that you enter.
- Not modelled: retail, workshops and teacher trainings, tips, sales tax, advertising, winning new members, seasonality and slow weeks, waitlists that refill a late cancel, whether a teacher can lawfully be treated as a contractor, and income tax.
Common questions
How much profit does a yoga or pilates class make?
Take the revenue the class actually brings in, which depends on how the people in the room pay (drop-in price, a class pack's price divided by the classes in it, or a membership spread over the classes a member books), subtract card processing and the teacher, then take its share of rent, utilities, software and insurance. Divide by the number of classes for profit per class, and by the room hours used, changeover included, for profit per room hour. Type your own timetable and read both off.
Should a studio pay yoga teachers per class, per head or a share of revenue?
A flat fee protects the teacher and leaves the studio carrying every thin class. Per-head pay with a minimum rises and falls with attendance, so the studio pays less when a class is empty and more when it is full. A revenue share does the same but also tracks what each person paid, so it pays less for a room full of members than for a room full of drop-ins. The calculator prices all three on your timetable, shows what each leaves you per week, and prints the most a flat fee can be while still clearing your target margin. Whether a teacher can be paid as an independent contractor depends on your state and the facts, and this tool does not decide that.
Is it cheaper to rent a room by the hour than to lease a yoga studio?
Renting turns rent, utilities and upkeep into a charge for the hours you use, plus changeover time, and drops them for the hours you do not. You keep your booking software and insurance, you usually draw fewer people because there is no home of your own, and you do your own teaching. The calculator prints what the same timetable nets under a lease, with hired teachers, and in a rented room at your hourly rate and your own estimate of how much of your crowd follows you.
How much do late cancels and no-shows cost a studio?
Members pay their monthly price whether or not they turn up, so their no-shows cost nothing in revenue. A drop-in or pack reservation that cancels late earns nothing unless you keep a fee or forfeit the credit. The calculator multiplies the rate by the week's reservations, nets off the late fees you actually keep, and prints the cost per week and per year, and what halving the rate would be worth.
What does this leave out?
Retail, workshops and teacher trainings, tips, sales tax, advertising, winning new members, seasonality, waitlists that refill a late cancel, whether a teacher can lawfully be treated as a contractor, and income tax. It is a planning aid, not an estimate of record.
Is my data uploaded?
No. Everything runs in your browser tab and nothing is sent anywhere. There are no accounts. The share link keeps your numbers in the link itself, which you choose whether to send.