Appointment
Fees and extras
Enter the fees and limits that apply where you work. This tool does not determine what your jurisdiction permits.
Printing
Leave pages at 0 for an appointment with nothing to print. A loan package is usually printed twice — one set for the borrower, one for the lender. The charge is what you bill; the paper and toner figure is what it costs you, and the two are kept apart on purpose.
Is this offer worth taking?
Leave the offer at 0 and this measures your own quote instead. The vehicle cost is what a mile actually costs you to drive — fuel, tyres, wear — which is not the same as the mileage rate you bill above.
Suggested quote
What it is worth per hour
Common questions
Why bill mileage and drive time separately?
They cover different real costs. Mileage pays for the vehicle — fuel and wear — while drive time pays for the hour you are not earning your appointment rate. At the defaults that is $14 (20 round-trip miles × $0.70) plus $30 (30 minutes at a $60/hour rate) — two separate line items totaling $44 before a single form is notarized.
When does the minimum appointment fee actually apply?
Only when travel, appointment time, waiting, and fees add up to less than the minimum. At the defaults the trip already totals $129, well above the $50 minimum, so it never triggers here — it exists to protect a short, nearby signing (say, a five-minute drive and one document) from quoting below what driving out at all is worth.
Why is each witness priced separately instead of a flat notarization fee?
Because each extra witness usually means extra identification checks and signature lines, not a fixed add-on. The calculator multiplies the per-witness fee by the witness count, so a two-witness will costs twice the $25 default witness fee rather than one flat rider charge regardless of how many people are signing.
How is waiting time different from appointment time?
Appointment time is the notarization itself, billed at your hourly rate. Waiting time is time spent on-site but not actively working — for a signer running late, or documents still being printed — and it can be billed at its own, often lower, waiting rate rather than assuming every minute on-site is worth the full hourly fee.
Why does printing get its own charge and its own cost?
Because one is money coming in and the other is money going out, and they are different numbers. A 138-page loan package printed twice is 276 sheets: billed at $0.20 a page that is $55.20 of the fee, while the paper and toner cost about $0.04 a page, or $11.04 out of your pocket. Collapsing them into one figure hides whether your print fee actually covers your printer. Print time is counted separately again — it is 20 to 40 minutes you cannot sell to anyone else — but it is never billed at your hourly rate on top of the per-page charge, because that would bill the same work twice.
A signing service is offering me a flat fee. How do I know if it is worth taking?
Compare it to what is left per hour, not to the fee. Enter the offer and the calculator subtracts what you actually spend — paper, toner, fuel — and divides by every hour the job occupies, including the drive, the wait and the time at the printer. An $85 signing 45 miles away with a 138-page package prints 276 sheets, costs $24.54 out of pocket, and takes two and a half hours: $24.18 an hour, not $85. The same $85 for a ten-minute walk-in is a different job entirely.
What is the difference between the walk-away fee and the fee that pays my rate?
The walk-away fee is what the job costs you in cash before your time is worth anything — paper, toner and fuel. Below it you are paying to work. The fee that pays your rate is higher: it covers those costs and then pays the hourly rate you entered for every minute the job takes, with waiting valued at your waiting rate. On the worked signing above those are $24.54 and $174.54, so an $85 offer is above the first and well below the second — worth taking on a slow day, worth countering on a full one.
Is my client's appointment information uploaded anywhere?
No. The quote is calculated entirely in your browser and your entries are saved only to this browser's local storage so the form remembers them next time — nothing is sent to a server. Anonymous feature counting can be turned off with the button in the footer, and it is already skipped when your browser sends Do Not Track or Global Privacy Control.
Send the client a quote
The figures above are for you. This is the page you print or save as a PDF and send the signer or the company hiring you — your details, theirs, what the appointment covers, when the price holds until, and a line to sign. Your business details are saved on this device so you only type them once; the client's details are never saved.
Everything on the printed page is text you typed or a number this calculator worked out. It contains no warranty, lien, or cancellation wording — those depend on your jurisdiction and your contract, and this tool is not the place to invent them.