1. Your transactions and your rules
Needs a date, a description and an amount (or debit and credit) column; a business column is used when present. Column names are matched by alias and are unverified against real bank exports: if a file is not read, the page says which rows were skipped and why. Money in should be positive; tick the box below for card exports that list charges as positive.
Choose the export file or paste it, then click Categorize.
Result
By business, by Schedule C line
Not categorised
Add a “keyword => category” rule for each and click Categorize again. Category names you can use: .
| Date | Description | Amount |
|---|
Purchases that may be equipment
| Date | Description | Amount | Why flagged |
|---|
The model, and what it leaves out
- Lines: receipts are line 1; expenses use lines 8 to 27a of Schedule C, Part II as printed on the form (check the form for your year). Built-in keyword rules are conservative: a description that could fit two lines is left uncategorised rather than guessed.
- Held out, on purpose: owner draws and personal spending, transfers between your own accounts (also paired automatically when an equal and opposite row appears within three days), estimated tax payments, sales tax, loan and card principal, health insurance and retirement contributions (Schedule 1), bank interest (Schedule B) and equipment.
- Meals: counted at 50% on line 24b, with the amount spent shown beside it.
- Payouts: deposits that look like they come from Stripe, PayPal, Square, Etsy, Shopify and similar are flagged, because they are net of fees and refunds while line 1 is gross.
- Equipment: the tool flags items over your threshold and items worded like equipment. It does not decide; whether an item is depreciated, expensed by election, or a plain supply is for you and your preparer.
- Reconciles. Line items add to each business's expenses, businesses add to the totals at the top, and the full transaction CSV lists every row with the rule that decided it.
- Not modelled: depreciation and Section 179 (line 13), the home office (line 30), the standard mileage rate, business-use percentages for phone, internet and car, cost of goods sold, inventory, employees and payroll, cash and expenses paid from another account, income that differs on a 1099, self-employment tax, the qualified business income deduction, and state rules.
- Unverified: column names are matched by alias and no real bank export was available when this was written.
Common questions
How do I get my freelance income and expenses onto Schedule C from a bank statement?
Export the year's transactions as CSV from each bank or card account you use for the business, drop them in here, and add a “keyword => category” rule for anything the built-in rules do not know. The tool sorts every transaction into a Schedule C line (gross receipts on line 1, advertising line 8, contract labor line 11, office expense line 18, and so on), holds out what is not an expense, and lists what it could not categorise. It is an estimate for you and your preparer to check, not tax advice.
What is not a Schedule C expense?
Your own pay and transfers between your accounts, estimated tax payments, sales tax you collected for a state, the principal part of a loan or card payment, self-employed health insurance and retirement contributions (those go on Schedule 1), and equipment that has to be depreciated or expensed by election. The tool holds all of these out of your expenses instead of quietly deducting them.
Why are my Stripe, PayPal or Etsy deposits lower than my sales?
Payment platforms pay out after taking their fee and any refunds. Schedule C line 1 asks for gross receipts, so the fees are a separate expense on line 10 and the deposits alone understate income. The tool flags deposits that look like platform payouts; use the platform's own annual gross-sales report for line 1 and compare it with any Form 1099-K or 1099-NEC.
Are business meals fully deductible?
Generally 50%. The tool counts half of each meal on line 24b and shows what was actually spent. Only meals with a business purpose belong there, and you keep the who and why with your records.
Should I deduct a new laptop or camera as supplies?
Often not directly. Equipment is usually depreciated, or deducted in full through a de minimis safe-harbor or Section 179 election. The tool holds obvious equipment out of the totals and flags anything over your threshold, and your preparer decides how each purchase is treated.
Is my bank data uploaded?
No. The file is read in this browser tab and never leaves your device. There are no accounts, cookies or analytics vendors, and no bank login is asked for.