← HVAC Maintenance Contract Pricing Calculator
This calculator vs. ServiceTitan
Two different shapes: ServiceTitan is an account-based platform for running field service operations, including scheduling, billing and renewing a maintenance agreement once it exists. This page is a free, private worksheet for one question — what should a new preventive-maintenance agreement cost, before you offer it to the customer.
What each tool is for
ServiceTitan is a field service management platform founded in 2007 by Ara Mahdessian and Vahe Kuzoyan, headquartered in Glendale, California. It serves HVAC, plumbing, electrical and other trades with scheduling, dispatch, invoicing, marketing, reporting and a service agreement / membership module that documents a maintenance plan, builds out its recurring visits for the contract term, and automates billing and renewal reminders. It is an account-based platform: you sign up and use it as an ongoing service across a whole business, not a one-off calculator. ServiceTitan's own site is not reachable from this session to confirm today's specific feature list, plan names, or pricing, so only its well-documented identity, category and publicly described service-agreement features are stated here: nothing about it is invented, and no dollar figure for it appears on this page. Public descriptions of that service-agreement software describe managing, scheduling and billing a plan once its terms and price already exist; none describe a step that works out what a new agreement should cost from technician time, callback risk, parts reserve and target margin before you quote it — which is the one thing this calculator does.
This calculator does none of what ServiceTitan does. It does not schedule technicians, send renewal reminders, or invoice a customer. It takes one maintenance plan's preventive visits, technician hours per visit, loaded labor rate, travel, parts reserve, callback risk, annual overhead and target margin, and turns that into a break-even monthly floor, a target-margin monthly and annual price, technician hours reserved, and effective revenue per technician hour — plus, if you already have a number on the table, a check of whether it clears your own break-even floor. It runs free in any browser, keeps no account, and uploads nothing you type.
| Question | Where to answer it |
|---|---|
| I need to schedule technicians, send renewal reminders, and invoice customers for maintenance agreements across my whole business. | ServiceTitan, or a comparable field service platform — running that ongoing operation is not something this calculator does. |
| What should I charge for a new maintenance agreement, given my technician cost, callback risk, parts reserve and overhead? | This calculator — free, instant, private, no account. |
| A customer's budget is below what I'd normally quote. Does it still clear my break-even floor? | This calculator's proposed-price check — it flags a price below break-even before you agree to it. |
| I already have agreements priced and need to track, bill and renew them across many customers, over time. | ServiceTitan — built as an ongoing, account-based platform for exactly that job. |
| How does the math behind a maintenance-contract price actually work? | This calculator's own pricing walkthrough. |
| Do I need to create an account or sign up to use the tool? | This calculator: no. ServiceTitan's tools are used through an account. |
Most contractors running maintenance agreements get different value from each: ServiceTitan (or a comparable field service platform) for scheduling, billing and renewing agreements across an ongoing business as an account, and a private calculator like this one for an instant, no-login answer to what a new agreement should cost before it is offered. This page's own figures are a pricing model, not a signed contract, an invoice, or a claim about what a customer owes.
This tool needs no account and no sign-in: it is a static page, the arithmetic runs in your browser, and once it has loaded it keeps working with the connection off.
Common questions
Should I use this calculator or ServiceTitan?
They do different jobs, and most HVAC contractors who run maintenance agreements at any scale end up touching both. ServiceTitan is a field service management platform, founded in 2007 by Ara Mahdessian and Vahe Kuzoyan and headquartered in Glendale, California, used by HVAC, plumbing, electrical and other trades to run scheduling, dispatch, invoicing, marketing and reporting across a business. Its service agreement and membership software documents, schedules and bills a maintenance plan on an ongoing basis once the plan's terms and price already exist — automating renewal reminders and recurring visit scheduling. It is an account-based platform you sign up for and use continuously. This calculator does one narrower thing: it takes a plan's preventive visits, technician hours, loaded labor rate, callback reserve, parts, travel, overhead and target margin, and turns that into a break-even floor, a target-margin price and an effective revenue per technician hour, before you have quoted anything. It runs free in any browser, keeps no account, and uploads nothing you type. A contractor who already has a priced agreement and needs to schedule, bill and renew it across many customers is better served by ServiceTitan or a comparable field service platform; a contractor who needs an instant, private answer to what a new agreement should cost before it is offered is in the right place here.
Is this page affiliated with ServiceTitan?
No. This site is not affiliated with, endorsed by, or sponsored by ServiceTitan, Inc. ServiceTitan is a trademark of its owner, named here only to describe what this calculator is and is not.
Open the HVAC Maintenance Contract Pricing Calculator to price your own agreement.